Swap Holiday Properties - Exchange Holiday Homes

Terms & Conditions

When you agree to an exchange with another member you are bound by these terms & conditions.

The swap must be with the property that is actually shown on the website; no substitute can be made unless agreed with the prospective swapping member. The contract to swap is with the members involved and not EHH and so the guest is subject to the usual terms and conditions of the holiday home they are going to.

All members must own holiday homes. Fractional Ownership properties may be acceptable as long as the owner has at least 25% ownership of the property, but email us to discuss. Individual Time Share properties are not acceptable for membership of EHH due to lack of flexibility.

Any extra costs such as electricity by coin meter, logs, towels, must be stated on the swap details. To be fair and make the standard the same for all EHH members bed linen and final cleaning costs, should be the responsibility of the owners and included in the exchange.

You (the member) are responsible for the security of your user name and password and should not give out the information to any other party. Should a family member or friend wish to use your membership you must be the one that makes the booking and you will be held responsible for their behavior. Friends and family of any member that use this service via that member are held by these terms & conditions and it is the responsibility the that member to make sure that they have access to the T&C's and have read them.

You (the member) are responsible that the information that is shown on this website about your property is accurate and correct. If any changes have taken place that effects or changes the information about the property on this website then it is your responsibility to notify EHH immediately of such changes. We reserve the right to add more information to any advert , should we deem it necessary ( for example, location details) You are only eligible for extra credits for a swimming pool/hot tub, should the pool/hot tub be in use on the dates agreed. If the pool/hot tub is not available for use then the extra credits will be deducted for that week should it be booked. It is your duty to inform us if it is not available at any time ,if you have registered a swimming pool/ hot tub with us.

Any guest wishing to bring pets to a property must first agree it with the owner. As a guest you must not exceed the max number of persons allowed at the property you are visiting. Should any damage be caused by pets that member must immediately pay for the damage. If EHH finds out that a pet has been to a property without the owners permission EHH have the right to cancel that persons membership immediately, all their credits will be lost.

If you 'bank' a week with EHH, it must be no more than 1 year in advance, and you cannot use, rent or sell that week without removing the week. If we contact you to confirm a book of any available weeks that are shown on EHH, and it is booked then we will deduct 7 credits from your account. Should this occur a second time we will have to review your membership. This is to avoid disappointment for all our members , including yourself.

Should you request the return of a banked week (and it has not been booked by one of our owners) we will return that week to you, however any week returned to a member must be replaced with another week (of equivalent credit value) should it take you into negative credit value. Negative credit value being when you have used credits but they have not yet been cancelled out by one or more of your weeks being used by another member.

If you do not remove a week before you rent it out to someone and we contact you re an exchange to find it not available then we will deduct 7 points from your credits. This is so that we are only showing weeks that are available to exchange to avoid disappointment for all our members. If this happens more than once we will have no alternative but to review your membership and you may lose any credits you have in hand. So make sure all weeks you have booked out yourselves are immediately removed from our lists.

Once any already 'banked' weeks are 6 weeks or less away, they will be advertised to our members (and their friends & family) at a discounted credit rate. Any weeks that are within the next 6 weeks but specifically requested by another member and added for that member are not eligible for the discounted late offers credit rate. The discounted rates are for weeks that have been previously advertised on EHH and have not been selected. The member that owns those weeks will get the full credit value. These weeks are not shown to the general public and are only available for members to view on our website.

Photos must be added to your property's details before you are added onto our system or made a full member. Until such time the photos have been added you are not able to participate or use any credits. A reasonable amount of text must be added stated the number of bedrooms, bathrooms, heating, garden/balcony etc. If we deem that the information is not details we will contact you and if you do not add more information (or send it to us to add for you) after we have reminded you twice then we have the right to remove your property from our books and you will loose all credits

Any annual costs that are due on your property (maintenance, rates, ground rent etc) must be paid in full with regard any weeks banked with us. All normal household bills are the responsibility of the owner of the property. The property must be covered by house insurance whilst members (or their friends and family) are visiting as guests.

EHH cannot be held responsible for any damage caused. EHH cannot be held responsible for consequences that may arise because of any exchange. The host and guest members shall indemnify EHH against all claims, expenses, costs, losses, damage, destruction and any liabilities whatsoever that occur during a member ( or their friends and family) visit or as a result of inaccurate information provided by the host member, or as a result of the host or guest member canceling the visit.

All members holiday homes should be in a clean and suitable condition. Members staying in the holiday homes should leave them as they find them, and treat them with respect and care. Any damage no matter how large or small must be paid for, although this is not a concern for EHH and must resolved between members.

The membership is not transferable, it is the duty of the member to inform EHH should the holiday home be sold. A member can terminate their membership at anytime, but any weeks that have been booked and agreed upon must be honored.

You cannot cancel your membership until such time the any credits you have used for your own exchanges have been ‘cancelled’ out by another member using your week/s.

If a guest member cancels a week that another member has booked, the exchange fee and credits are non returnable. All credits will be lost by the member that cancels. The owner of the property does not lose the credits that have allocated to him for that week. We reserve the right to re offer that week and if it is re booked , the owner will receive those credits, in addition to the credits previously allocated.

If a Host member cancels, the guest will be refunded the credits and exchange fee, a charge of £67 will be made to the Host Member. If that fee is not paid then his membership will be cancelled without notice and any credits that he has will be lost.

If your membership is cancelled or If you wish to cancel your membership before credits you have used have been cancelled out by another member using your own weeks, then you will be liable to pay the credit value you have used for any exchanges at the rate of £39 per 7 credits immediately plus an admin charge of £40. This is non negotiable. Any breach of these terms & conditions which are non negotiable, will be pursued by Exchange Holiday Homes via a court of law without exception.

Exchange Holiday Homes (thereon in known as EHH) cannot be held responsible for any descriptions given on the website, EHH is just an information service and has no way of checking that any information give by it's members is accurate. . It is the responsibility of the potential swappers to verify all the information. We highly recommend that you contact the owner of the holiday home you are visiting to confirm all the necessary details with them.

We cannot be held liable for any misrepresentation or the failure of any exchange arrangement through whatever causes. You hold the responsibility of using EHH at your own risk and should you not be satisfied with EHH , the website or these terms and conditions then it is your responsibility to sever your membership with EHH.

EHH provide a network service to advertise holiday home swaps and introduce owners. We aim to provide an uninterrupted service but there may be times when for reasons beyond our control when the system/server is temporarily unavailable, so EHH cannot guarantee uninterrupted without fail. Whilst EHH hold the lists for a specified period we cannot be responsible should they be lost, stolen or damaged

EHH reserve the right to change these terms from time to time and so recommend that you look at the terms and conditions when you access this website. You may not use the name EHH, Exchange Holiday Homes or any log associated with it without permission by EHH

EHH reserve the right to use information & photos on this website to promote Exchange Holiday Homes. This is in accordance with our privacy policy, we do not give out any personal information to anyone except agreed exchangers. EHH reserve the right to make changes to the terms and conditions without notice.

LINKS TO THIRD PARTY WEBSITES

The Website/Services may include links to third party websites that are controlled and maintained by others. Any link to other websites is not an endorsement of such websites and you acknowledge and agree that Exchange Holiday Homes Website (www.exchangeholidayhomes.com) is not responsible for the content or availability of any such sites.

INTERNATIONAL USE

You agree to comply with all applicable laws regarding the transmission of technical data exported from the United Kingdom or the country in which you reside (if different) and with all local laws and rules regarding acceptable use of and conduct on the Internet.

INTELLECTUAL PROPERTY RIGHTS

The Website and its content (including without limitation the Website design, text, graphics and all software and source codes connected with the Website and the Services) are protected by copyright, trade marks, patents and other intellectual property rights and laws. In accessing the Website you agree that you will access the contents solely for your personal, non-commercial use. None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder. This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.

INDEMNITY

You agree to indemnify and hold Exchange Holiday Homes Website (www.exchangeholidayhomes.com) harmless from and against any breach by you of these Terms & Conditions and any claim or demand brought against Exchange Holiday Homes Website (www.exchangeholidayhomes.com) by any third party arising out of your use of the Services and/or any Content submitted, posted or transmitted through the Services, including without limitation, all claims, actions, proceedings, losses, liabilities, damages, costs, expenses (including reasonable legal costs and expenses) howsoever suffered or incurred by Exchange Holiday Homes Website (www.exchangeholidayhomes.com) in consequence of your breach of these Terms & Conditions.

DISCLAIMERS AND LIMITATION OF LIABILITY

Use of the Website/Services is at your own risk. The Website/Services are provided on an "AS IS" and "AS AVAILABLE" basis without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.

To the extent permitted by law, Exchange Holiday Homes Website (www.exchangeholidayhomes.com) will not be liable for any indirect or consequential loss or damage whatsoever (including without limitation loss of business, opportunity, data, profits) arising out of or in connection with the use of the Website/Services. Exchange Holiday Homes Website (www.exchangeholidayhomes.com) makes no warranty that the Website/Services will meet your requirements, that Content will be accurate or reliable, that the functionality of the Website/Services will be uninterrupted or error free, that defects will be corrected or that the Website/Services or the server that makes them available are free of viruses or anything else which may be harmful or destructive.

Nothing in these Terms & Conditions shall be construed so as to exclude or limit the liability of Exchange Holiday Homes Website (www.exchangeholidayhomes.com) for death or personal injury as a result of the negligence of Exchange Holiday Homes Website (www.exchangeholidayhomes.com). Nothing in these Terms & Conditions shall affect your statutory rights as a consumer.

SEVERANCE

If any of these Terms & Conditions should be determined to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction then such Term or Condition shall be severed and the remaining Terms & Conditions shall survive and remain in full force and effect and continue to be binding and enforceable.

GOVERNING LAW

These Terms & Conditions shall be governed by and construed in accordance with the law of England and you hereby submit to the exclusive jurisdiction of the English courts.

PRIVACY POLICY

The material found on this website is intended for your general information purposes only. The information provided on this website is free and may be freely used for non-commercial purposes. You may make copies if you wish, but please acknowledge the source of the information. Late Getaway is registered with the Information Commissioner in the UK as a “data controller” in accordance with the provisions of the Data Protection Act 1998. Keeping information about you secure is very important to us . We will always let you have a copy of personal information we have about you, should you request it, and you may correct it if you wish.

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